Health and personal data
We can say with absolute certainty that there are no health risks to using Transform Together.- Detection capabilities are provided by passive, emission-free devices.- The solution uses the ISM (Industrial, Scientific, and Medical) frequency band (868 MHz), which is close to the broadcast television frequency band; in addition, the radio is on standby (just like when your phone is on airplane mode) 99% of the time.- The sensors’ emissions are around 100 times lower than those of a mobile phone and similar to those of a remote control car key.The technologies in Transform Together have been used for more than 50 years, long enough to know that there is no risk to human health, even if sensors are located near the human body.
No. The occupancy data is completely anonymous. For offices that are assigned to specific employees (in other words, the same workstation is occupied by the same person every day), we have even implemented a process to make occupancy data anonymous. Once the data has been made anonymous, there is no way to recover the occupancy data for a specific workstation. Not even CSM can access this data.
No. There is no way to monitor specific people due to the fact that no personal data is used or stored by the solution.
Technology
NFC communication protocols are used to implement and reconfigure the sensors. This is the same technology found in smartphones for contactless payment applications. Occupancy messages are sent over an ultra-narrow-band network developed by Sigfox. No Wi-Fi is used.
Yes. We have APIs so that other systems can receive data from our solution in real time. Our solution can interface with all third-party solutions, including room reservation systems, digital signage systems, CRMs, and more.
Hosting is provided by a data center with the highest security certifications and a username and password must be entered to access the data. In addition, the data is stored in an encrypted format that cannot be used by third parties. For instance, if a message sent by a sensor is intercepted by a third party, the message cannot be read without the encryption key.
The sensors can be placed inside drop ceilings or on the undersides of furniture. The antennas are installed in equipment cabinets (around one antenna is required for every 5,000 sq. m of office space).
Cost and budget
In terms of cost per workstation the solution is very cost effective considering the benefits for employees and departments across your organization. In the Greater Paris area, the total cost of a single workstation is €13,000 on average (source: Workplace magazine). Our solution costs less than the price of a cup of coffee per workstation per week. Therefore, the payback period is very short.
Installation and implementation
Transform Together does not require any infrastructure. The system is wireless and the sensors and other connected objects used are battery powered. An ultra-low-bandwidth radio communications network is used to transmit data.
Most of the steps in the process (configuring the sensors and dashboards, for instance) are completed at our offices according to the criteria determined in cooperation with your team and approved by your assigned project manager. Installing the actual sensors is the only thing that needs to be done at your offices. As an example, for a 13,000 sq. m office building, it takes a team of four people (with no special training) and one supervisor just four hours to install the sensors. Installation can be completed in the evening or over the weekend when your employees are not at work.
Yes. Sensors are moved by people in charge of managing the connected objects that make up your solution. An application installed on a tablet is used to move, remove, or reconfigure an object depending on your needs.
Practical information
In normal operating conditions the lifespan of our connected objects is five years.
Yes. Like any manufactured product, the sensors come with a warranty.
When you leave a room or workstation, it could be for a very short time (to retrieve a document from the department’s or floor’s printer, to ask a co-worker a question, to get a cup of coffee, etc.). We consider the workstation occupied, as you will be returning shortly. This is why the solution shows the room or workstation as occupied for a predetermined period of time so that nobody else can use it. This period of time can be configured to meet your needs.
Yes. We have an app (IOS and Android) that lets you see workspace occupancy in real time. The app is a very convenient way for employees to find the nearest available space to meet their needs (whether it is working alone, reviewing a document with co-workers, or conducting a meeting).
Our app lets you quickly (in real time) find an available workspace to meet your needs, similar to what the Waze GPS and traffic app does for you when you are driving. Our working conditions indicator also gives your managers the information they need to bring you the quality of workspace you expect and, more importantly, to keep up with your needs over time, making adjustments to your office setup as needed.
No. The solution does not require any training. Our dashboards and app are designed to be intuitive. However, there are tutorials to show you the range of features available so that you can take full advantage of all the solution has to offer.
We recommend informing employee representatives and other occupants of the space that the solution has been installed and where the sensors are located. This also provides an opportunity to reassure everyone that Transform Together does not pose any threat to human health and does not use or store any personal data.
What makes us unique
We are more than just a device maker or IT outsourcer. We are proud of our position as value creator. We bring new indicators, unique data analysis capabilities, and valuable insights to the market. Our multidisciplinary team includes experts in office space design and management, real estate, human resources, hardware and software R&D, Big Data, and IoT platforms. We also have a unique vision. Our solution is designed to be operational and leverages standard design processes . And, to continue to improve our solution, we plan to invest €10 million over the next three years.
The main innovation is a new indicator that combines financial management of workspaces and the quality of the work environment—a world first. This indicator is calculated using automated, continuous measurements and can be used to strike the ideal balance between:- Effective management of square meterage and occupants’ needs- Shared workspaces and employees’ sense of ownership- Employee autonomy and the company’s strategic objectivesHowever, much simpler dashboards, with indicators like occupancy rates, can also be provided. Underused space costs businesses money; not enough space negatively affects working conditions and performance.
The main difference is very simple. The other solutions available on the market all have one of the following characteristics:- Data is gathered just a few times a day, so the results are random- Their simple algorithms produce results that are not representative of the actual situation- They operate from a single viewpoint, so the results are incomplete- The data is not backed by insights into effective workspace management and thus does not create valueTransform Together is different:- Data is gathered continuously for reliable results- Powerful algorithms make complex calculations and present the results in a simple, actionable format- All fields that impact an indicator are factored in to the calculations- Collective intelligence is used to create valueTransform Together gives all stakeholders across your organization an objective picture of the actual situation—in a format that can be understood by and shared with everyone. It is also more powerful and offers a far wider range of features than any other solution on the market. These capabilities are the result of our massive investments in development. As of October 2017, we had already invested more than €3.4 million in the solution.
The idea is not just to gather and store data about your building, of course. The data must be analyzed to create value. And our dashboards do just that. The dashboards display data in a user-friendly format that can be understood by all stakeholders (top management, HR, property management, IT, facilities, and employees). The dashboards provide insights into how the building is operating—while aiding in planning ahead for future reorganization of workspaces and facilitating decision making.
Yes. Our ultra-powerful algorithms enable the complex calculations that make our solution unique, relevant, and a source of value. The available features include event logs (to manage assignment changes, partition wall needs, etc.). All data is rendered anonymous to ensure that no personal data is stored, crucial for situations where employees have assigned desks. All of the information you need to generate simulations, make and track improvements, and more, is displayed on simple dashboards that can be understood by all stakeholders. Any new features developed will be made available to all of our customers with no need to upgrade your solution, modify your contract, or pay an additional fee. It is all part of how we see collective intelligence.